We will review your request to determine whether we have the applicable authority to provide the full file of death information to your agency. Finally, reimbursement for developing and maintaining the exchange is generally required. We will recoup all costs computer program development costs and ongoing processing costs associated with your service.
The costs are subject to change to reflect actual costs in subsequent years. The timeframe to establish an exchange with SSA can vary significantly depending upon the nature of your request and SSA priorities. Some exchanges are routine while others may require additional time for approval and implementation. The final rule, which supersedes and replaces the interim final rule previously in effect, was published in the Federal Register on June 1, , and became effective November 28, The certification program established under the final rule limits access to LADMF information to those persons certified under the program.
Certified persons, also called Subscribers, must have a legitimate fraud prevention interest, or have a legitimate business purpose pursuant to a law, governmental rule, regulation, or fiduciary duty in order to be certified under the program. For all other questions regarding access to the LADMF data once you are certified, please send an email to subscriptions ntis. If you have any questions, please contact Linda Swan via email: lswan ntis. For questions regarding this database or its data content management, please contact SSA's Office of Communication at or via email press.
Please review Mandatory Requirements as well as Important Notice prior to purchasing. Deaths prior to will not be part of the file. Leading government agencies, financial institutions, investigative firms, credit reporting organizations, medical researchers, and other industries use the SSA Death Master File DMF to verify death, as well as to prevent fraud.
The DMF is an important tool used for verifying death. Medical researchers, hospitals, and medical treatment programs use the DMF to track former patients and study subjects, while law enforcement agencies, and investigative firms use the DMF, in the course of their investigations, to verify a person's death.
Pension funds, insurance companies, Federal, State, and Local government agencies and others responsible for providing benefits or making benefit payments to retirees, recipients, or beneficiaries also use the DMF to verify if someone receiving a benefit or payment is deceased. Finally, professional and amateur genealogists can use the DMF to search for loved ones, or work toward growing their family trees. The Death Master File is an important tool which can be used by pension funds, insurance organizations, Federal, State and Local governments and others responsible for verifying deceased person s in support of fulfillment of benefits to their beneficiaries.
The Death Master File database includes first and last name, with middle initials added starting in ; date of birth; month and year of death, with the day of death added in ; social security number; and, in some cases, information regarding verification of death. Department of Commerce. The full file is shared exclusively with Federal or State agencies and includes state death records. To request the full file of death information, it is a requirement to disclose and verify the reason for the request as it relates to the legal authority described in section r of the Social Security Act.
It is also required to assure proper security measures and ensure safeguards are in place to protect the Personally Identifiable Information PII contained in the file. The limited access file, also known as, the public file of death information, or the public Death Master File, does not include state death records.
This public file is distributed to certified subscribers by the National Technical Information Service through a certification program pursuant to Section of the Bipartisan Budget Act of that requires NTIS to charge fees in an amount that covers the certification program.
The final rule was put into effect November 28, Once certified, the subscriber must associate the use of the list with an approved purpose such as to prevent fraud.
It is recommended to preview the criteria in the certification form and sample attestation prior to paying the non-refundable several thousand dollar fee to apply. Subscribers are typically other agencies and private enterprises such as banks, credit companies, insurance companies, family history services, and health care organizations.
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